The 12 Apps of Christmas: 6. Save and Scan to Google Drive


The season of advent is upon us, shops are covered in tinsel, and Christmas songs are playing on the radio. That means it’s time for The 12 Apps of Christmas! During December the IT Services team and other contributors will be sharing our favourite digital learning apps and tools.

A festive series of new blog posts will be published and tagged as the 12 Apps of Christmas. Posts will include details about the app and ways it could be used effectively in a professional/teaching/learning context. We hope this will give you the opportunity to try out a new tool and learn more about the kind of things we’re involved in.

On the sixth day of Christmas IT gave to me…

Save and Scan to Google Drive

Save to Google Drive

Here at Barton, we have an extension in Google Chrome to allow you to use the Print facility in Chrome to save web pages or PDFs straight to Google Drive.

If you have a PDF open from a website in Google Chrome and want to save it, click on the Print icon and change your printer to Save to Google Drive and click Save. It will then send it straight to your Google Drive ready for you to use or share with others.

You can also save web pages using the same method: right click on the webpage and click Print then just change the printer to Save to Google Drive and click Save. It can only save web pages to A4 though, so the formatting of the page may look a little strange depending on the content.

Scan to Google Drive

Scanning directly to Google Drive from your local PrinterPool machine is one of the key printing updates we made available this year. If you’ve never done it, we encourage you to read on, give it a go and see how easy it is. Here’s how…

Log in to the PrinterPool machine using your ID card or by typing your details and choose Scan from the three icons presented to you.

This will take you to a screen where you can choose your scanning location: either your Google Drive account or college email address. Once you’ve selected Google Drive, you’ll see a screen showing the destination Google Drive folder and the filename of the document. In the sidebar, there is a summary showing the default settings. If you are happy with these, you can go ahead and tap Start scanning.

If you need to change the settings, for example, to a 2-sided original, then tap Settings. Here you will see all of the options available to you on one screen for you to make your changes as necessary.

You can either place your original document on the glass or in the automatic feeder. If you use the glass, you have the option of adding additional pages by tapping Add another page. Make sure you place your original on the glass first as the machine will scan the next page as soon as you tap the on-screen button. If you use the automatic feeder, the machine will send your scan as soon as the last page has been scanned.

When you’ve finished, just log out and check your college Google Drive.

Please be aware that if you are scanning to Google Drive for the first time, you will receive an email asking you to authorise PaperCut to access your Google Drive. Once you’ve done this, your scan will appear in the Scans for PaperCut MF folder in Google Drive. All subsequent scans will be sent straight to this folder – you won’t have to authorise access every time.

One final point to note is that if you’ve chosen PDF as the filetype and scanned multiple pages, all of the pages will be added to the same PDF file. If you’ve scanned multiple pages to JPEG, each page will appear as a separate file.

You can read more about the scanning to Google Drive feature in this blog post.

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