Google Voice is a cloud-based phone service allowing you to make calls using any device from any location.



Google Voice is a cloud-based voice over IP (VoIP) phone service that is available as part of Google Workspace and includes:

  • Close integration with Gmail and Google Calendar;
  • Make calls from any device whether it’s a Chromebook, PC, or mobile phone;
  • Manage your calls with personalised settings for forwarding calls, text messages and voicemail;
  • Advanced voicemail transcriptions that you can read in the app and/or have sent to your email;
  • Supports ring groups for shared team and departmental numbers;
  • Easy to configure auto-attendant.

Frequently Asked Questions

When is the college migrating to Google Voice?
We are planning to migrate to Google Voice on Friday 16th April 2021.

Will I still have the same phone number?
If you currently have a direct dial number this will be ported to Google Voice so you can continue to use the same number.

What will happen to internal extensions?
Internal extension numbers such as 2224 will no longer exist. Each Google Voice user or room phone will have a full UK number.

How will I make calls?
If you currently have a personal extension number you will be assigned a Google Voice license enabling you to make calls using your Chromebook, Windows 10 PC, or mobile phone. You can request a headset if you don’t already have one.
Alternatively, if you currently share a phone extension with other members of staff you will continue to share a phone and make calls using a new handset.

Can I keep my current phone handset?
Existing Toshiba handsets will no longer function and will be removed. Shared phones such as department workrooms and some support staff areas will have a new handset installed.

How can I lookup a phone number?
Numbers can be searched for in Google Voice or Google Contacts.

Where can I find more help with Google Voice?
Browse the Google Voice online help for more support and guidance or contact the IT Services team.

Can I use Google Voice on my mobile device?
Google Voice works great on mobile devices. It enables you to make calls from a college number whether at home or on campus. Download Google Voice the Android and iOS apps.

Teachers can set their own exams using the ChromEx platform for their students to access on a Chromebook.

There are some great benefits to using ChromEx:

  • You can set it up yourself to be run in your lesson, no need to ask MIS to set anything up
  • Chromebooks are ‘locked’ so students can’t access the internet
  • Students can log in with their normal details so no need to remember an extra login
  • At the end of the exam, the work is instantly saved in to the Google Drive of the teacher who set up the exam

Setting up an exam

Teachers can just head to this link and log in with their college Google account to get started – https://app.chromex.io/#/exams

How does a student take the exam?

A student just needs to select ChromEx in the bottom left of the Chromebook BEFORE logging in.

Then when they are asked to log in to the ChromEx platform, the just need to use their normal college Google credentials.

Google Jamboard is a digital whiteboard app that allows you to collaborate with others and join together your ideas.



Jamboard is Google’s answer to an Interactive Whiteboard, originally designed and marketed with a portable 55-inch, 4k display. Google have since released Android and iOS apps for it, perfect for touchscreen Chromebooks here at Barton! Even if you don’t have a touchscreen device you can still connect to a Jam on your web browser at jamboard.google.com

It is connected to G Suite so you can log in with your College credentials as normal giving you the ability to present, edit and share files with Google services like Drive, Sheets, and Slides.

Read more

The Google Classroom Android App is the best companion app for the Google Classroom system.



Read more

Screencastify is the #1 screen recorder for Google Chrome. Capture, edit and share videos in seconds.



Screencastify is a Google Chrome extension that is available from the Chrome web store. It enables you to create screencasts and videos on a Windows, Mac, or Chromebook. In addition to recording your screen, it combines annotation tools, record from your microphone for voice over, and you can record yourself with a picture-in-picture overlay of your webcam. Everything you record is saved to Google Drive so you can easily share the video with students, embed it on a Google Site, or upload to YouTube.

You can use Screencastify to create recorded lessons, tutorials, or giving feedback. It is often quicker and easier to convey how to do something in a video, rather than writing a long list of steps. To see an example of Screencastify in action view my video below.

Read more

Mote lets you record a quick comment in Google Docs. It’s tagline is; the faster, friendlier way to comment on docs.


The mote Chrome extension makes it easy to add voice note feedback for students within Google Docs, Google Classroom, Slides and Sheets. You can quickly add a comment in simple terms without having to worry about how it may come across in the written word.

mote’s mission is to make document collaboration faster, friendlier and more powerful.

Fast

We type around forty words per minute – but speak up to three times faster.

Friendly

Stay connected with students, even when you’re no longer able to be together in the classroom.

Flexible

We transcribe every voice note, so students can choose to read, listen or do both.

Voice Notes

Fast, friendly and transcribed for ease of access, mote voice notes can transform your collaboration.

Link Previews

Shared URLs now preview in comments, so teammates can quickly read and respond.

Emojis

With mote, adding emojis to your comments in Google Docs, Slides and Sheets is easy as ?.

WeVideo – Make videos on any device, anywhere.


WeVideo is a cloud-based video editor that enables you create pro like videos on any device, including Chromebook, Windows, Mac, and Mobile. Cloud-based storage means there is no software to download and install, with the added flexibility of accessing your projects on any device. Get advanced with features like green screen to take your videos to the next level. Once you’ve finished your video, export in multiple formats and save directly to your Google Drive.


Sign-up

Sign-up and sign-in to WeVideo using your college Google account. This will make it easy to sign-in across all your devices and save your projects on Google Drive.

Let’s get started

To get started, select the type of project you’d like to create:

  • Video – Start a new video project;
  • Recording – Record your screen and webcam;
  • GIF – Create an animated GIF to embed in a presentation, website, or share on social media.



Import media

You can upload video and images directly from your device or add media stored on your Google Drive. After adding your media, simply drag it onto the timeline. WeVideo also includes a huge library of stock media footage.


Add transitions

To add a new transitions, click on the Transitions tab and drag the transition onto the timeline. Preview each transition by hovering your mouse over it and clicking Play.


Add audio

Add music and sound effects to your video. Browse the audio available in WeVideo or upload your own.


Add animated text

Use text for a title screen, credits, or label elements in your video project. Go to the text tab and then drag the text element onto the timeline. Afterwards, double click the text on the timeline to edit it.


Export and share your video

Exporting your video to share with the world is quick and easy. Press the finish button, name your project, select the appropriate resolution and press export. You can even ask WeVideo to save the export straight to your Google Drive.


WeVideo Academy

To learn more about WeVideo and discover how to creatively use video creation projects in the classroom go and explore the training available at the WeVideo Acadmey.

At Barton Peveril, we use a variety of technologies to make courses more engaging and improve access to learning for students. Online learning technologies like Google Classroom have brought exciting opportunities to reconsider how we teach, engage with or involve learners in different ways.

In this guide, we will look at some of the online learning technologies we have available that can be taken advantage of for distance learning in the event of a college closure due to Covid-19.

Live Online Lessons

Google Hangouts Meet is Google’s video conferencing tool that enables you to talk face to face with learners and engage with your class remotely. All your students need is Wi-Fi access and a device such as a laptop, smartphone or tablet. 

Lesson content can be shared in a live video stream with groups ranging from a few people up to hundreds. Hangouts Meet includes the ability to share your screen, ideal for displaying a presentation or other content with the class. 

Google has recently made it possible to record a lesson hosted in Hangouts Meet as a video in your Google Drive. All lessons must be recorded, and if you wish these recordings can be shared in Google Classroom afterwards for students who couldn’t make it.

To improve the remote learning experience for teachers and students using Hangouts Meet, Google have made several improvements:

  • Only meeting creators can mute or remote other participants in a meeting;
  • Students cannot start/stop a meeting being recorded.

Learn more about Google Hangouts Meet >>

Assignments and Feedback

Google Classroom is a well-established online learning tool at Barton Peveril that you can use to keep students engaged while they’re at home. For instance, start a virtual class discussion to explore lesson content and talk about what they’re learning. You can also give students feedback about their work in Classroom when marking an assignment.

Tracking student understanding and progress can be achieved through combining Classroom with Google Forms. Quizzes in Forms offer automatic marking and enable you to embed content such as images and videos. When you share a Google Forms quiz using Classroom, you can easily assign it as an automatically marked assignment.

Learn more about Google Classroom >>

Recorded Lessons

Screencastify allows you to record your screen, perfect for creating recorded lessons for a flipped classroom or distance learning. It is available as an extension in Google Chrome that can be used from a Chromebook, PC, or Mac. In addition to recording your screen, it combines annotation tools, adds a voice over with your microphone, while also including a picture-in-picture overlay of your webcam. Everything you record is saved to Google Drive so you can easily share the video with students in Google Classroom.

Screencastify is giving educators a premium upgrade to increase from the 5 minute limit in the free version. Go to account.screencastify.com/user/subscribe and use “redeem coupon” with the code CAST_COVID.

Learn more about Screencastify >>

Distance Learning Resources

Useful resources we’ve found from across the internet:

Access to premium versions of educational apps made free during the Covid-19 school closures:

Flat IO – Write your music scores online with the easiest tool for creating sheet music together.


User friendly online music notation software that gives you all the tools that you need to make your own sheet music. You can write, listen, share and discover music scores right in your web browser on any device.

Invite your friends to compose your music scores online collaboratively. A single musical composition can be opened and edited in real time by multiple people using different devices at the same time.

  • Your music notation editor online in your web browser
  • Real-time collaboration and offline edition if you lose your internet connection
  • Compose with your MIDI devices: plug your device and play!
  • MusicXML, MIDI, PDF and Audio (MP3 and WAV) compatibility
  • Read and write music notation and guitar tablatures, together
  • Smart History: Browse all the modifications you made, note after note
  • Collaborate with video within Google Hangouts
  • Percussion instruments and notation to create amazing drum scores
  • Online digital and visual metronome to help you to practice easily

For teachers there is an Education version available. Flat for Education is designed for your music classroom. You can use it on any device to access and create your musical compositions or music education activities. Flat has a unique collaborative experience: let your students work in real-time on the same sheet music, whether you are in the classroom or working from home. It can also integrate with Google Classroom to make it easier with your classes.

Examples

You can see all the most popular creations on Flat.IO on their ‘Popular‘ page. We’ve added a few examples below:

Lil Nas X – Old Town Road made on Flat.IO using a Classical Guitar, Horn in C, Clarinet, Grand Piano and a Tuba.

The Ghostbusters Theme Song with a Grand Piano and a Drumset.

The Shaun the Sheep Theme Song made on Flat.IO using 2 Banjo’s and a Tin Whistle.

Camila Cabello – Havana made on Flat.IO using just a Grand Piano.

Soundtrap let’s you record instruments, vocals and use loops to make music anywhere.


Soundtrap for Education is a cloud-based platform that enables students to create music or podcasts. With Soundtrap, students can collaborate on projects using an extensive collection of quality loops, effects, and software instruments from anywhere in the world pretty much on any device. It also integrates with Google Classroom for effortless collaboration.

It’s worth noting that Students can’t sign up for this without a teacher already signing up beforehand. There is a free trial available for teachers and after that there is reduced pricing available for education.

For example, start a new song using all the built in professional loops and software instruments on your tablet when on the bus, continue on your Chromebook when arriving at home, invite a couple of friends, who are working on Mac and Windows devices, and conduct a video chat from within the studio coming up with the bass line for the song and finally find a didgeridoo player in the Soundtrap community laying down a unique ending of the song; you are all working in the same project seeing and hearing all the changes. It’s like Google Docs, but for music production!

Steps for Getting Started with Soundtrap

Step 1:  Create a free school trial account at www.soundtrap.com/edu 

  • Select ‘Start as a Teacher’ to set up your trial account
  • All new trial accounts will get free access to Soundtrap for Education until the end of the term/semester (during the COVID-19 closures)
  • All trial accounts will be given 500 seats by default

Step 2: Invite others or roster students with one of the following methods:

  • Google Classroom integration, click here for instructions
  • Invite by group code, click here for instructions

Congratulations! You have registered your users on Soundtrap!

Step 3: Start incorporating Soundtrap into your classes! 

Step 4: The following are essential skills to review:

Step 5: Support and Community